Bookings that make themselves
Your clients pick a specialist, session type and slot from their phone. Automatic waitlist when a slot fills up.
Scheduling · Sessions · Video · Payments
The schedule that works for your practice
Flowgenda brings bookings, calendar, video sessions and payments together in one place. Your clients book on their own, your team sees a clear week, and you stop chasing payments.
- 14 days free
- No card required
- GDPR, data in the EU
Built for teams that live by their schedule
- Psychology clinics
- Physiotherapy
- Coaching
- Nutrition
- Yoga and pilates studios
- Academies
The whole session lifecycle
From booking to payment, all in one place
Every module is wired to the others: a booking blocks the slot, creates the video room, deducts the session from the plan and notifies everyone.
Real-time calendar
Day, week and month views per specialist or per centre. Changes appear instantly on every screen, in everyone's own time zone.
Built-in video sessions
A dedicated video room for every booking, nothing to install. Co-hosts, in-session notes and a controlled access window.
Plans and payments
Session packs, monthly subscriptions or one-off payments. Card via Stripe, PayPal or crypto. Credits that deduct themselves.
Recurring sessions
Set “Tuesdays at 18:00” and forget about it. Flowgenda keeps the slot, handles clock changes and warns you if something stops fitting.
Notifications wherever they prefer
Email, Telegram, SMS or in-app. Reminders, confirmations and digests when you reorganise the week.
Your brand
Your logo, your colour and your name on every screen and every email. Templates editable per language.
Privacy by default
Client data isolated per organisation, GDPR export and erasure, audit log and two-factor authentication.
Open to your tools
API, iCal feed for every calendar and an MCP server so your AI assistants can book for you.
How it works
Up and running in an afternoon
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1
Create your workspace
Name, logo and colour. Invite your specialists and set their hours with work blocks and holidays.
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2
Publish your plans
Single session, pack of 4 or monthly subscription. Connect Stripe and Flowgenda generates the payment link and the invoices.
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3
Share your link
Your clients sign up, pick a plan and book. You watch the week fill up and get every notice wherever you want.
Who it's for
One tool, three ways to see it
Everyone signs in with their role and sees only what they need. No shared spreadsheets.
The centre, under control
- Specialists, clients and plans in one panel
- Global calendar filtered by specialist and time zone
- Occupancy, revenue and cancellation reports
- CSV client import and your own sign-up form
- Organisation mode: reshuffle the week and send a single digest
Your week, your rules
- Availability by blocks, days off and absences
- Confirm, reschedule or hand over a session in two clicks
- A record for every client with private notes and files
- Internal chat and video room inside the booking itself
- Schedule synced to your phone via iCal
Booking should be easy
- Pick a specialist, session type and slot in four steps
- See how many sessions are left this month
- Reminders and video link without digging through email
- Change plans anytime, no phone calls
- Their data, exportable or erasable in one click
Bookings
No double bookings, no message threads
Every slot is booked exactly once, even when two people click at the same time. If it's full, there's a waitlist and an automatic notice when it frees up. Group sessions count seats; one-to-one sessions block the specialist.
- Cancellation window configurable per centre
- Rescheduling with the specialist's approval
- Recurring series anchored to the client's or the specialist's clock, with daylight-saving changes resolved automatically
Payments
Get paid before the session, not after
Define plans with sessions per month, expiring packs or one-off payments. The client pays when booking or subscribing, and the credit is deducted automatically. Invoices with your numbering and taxes, ready to download.
- Stripe, PayPal and crypto (BTCPay) depending on the plan
- Plan changes without odd prorating: it's clear what happens and when
- Consolidated billing for multi-centre networks
What people say
Teams that no longer live in WhatsApp
«We used to confirm every appointment by message. Now the schedule fills itself and the team knows what's next the moment they open the laptop.»
«What I appreciate most is being paid up front. Zero unpaid no-shows since we switched to packs.»
«I run sessions with clients in three countries. Everyone seeing their own time, and clock changes breaking nothing, is a weight off my shoulders.»
Pricing
Pay for the size of your team, not for every booking
No per-session fees. Change plans whenever you like.
Starter
For small practices getting started
€49/month
- Up to 3 specialists
- Up to 30 active clients
- Bookings, calendar and video sessions
- Plans and payments with Stripe
- Email notifications
Pro
For centres with a team
€99/month
- Up to 20 specialists
- Up to 500 active clients
- Everything in Starter
- Your brand: logo, colour and templates
- Telegram, SMS and document signing
- Advanced recurring sessions and reports
- API, iCal and MCP server
Centre network
For groups with several sites
Custom
- Several centres under one company
- Seat-based consolidated billing
- Company panel with access to every site
- Guided onboarding
- Service level agreement
Every plan includes a 14-day trial, data hosted in the EU and a full export whenever you want to leave.
Frequently asked questions
What people ask before getting started
Do my clients need to install anything?
No. They book, pay and join the video session from their phone or desktop browser. They get a link and that's it.
Can I use my own payment provider?
Yes. Connect your Stripe or PayPal account and the money goes straight to you. If you accept crypto, you can link your BTCPay Server too.
What about recurring sessions and daylight-saving changes?
Flowgenda keeps the time in the client's or the specialist's zone, as you prefer. When a clock change means a session no longer fits, it moves it to the nearest slot or leaves it pending confirmation. Your choice.
Can I run several centres?
Yes. Company mode groups several centres under one account, with seat-based consolidated billing and a panel to enter each site.
Where is the data stored?
On servers in the European Union. Each organisation has its own isolated data schema, and your clients can request an export or deletion at any time.
What if I want to leave?
Export everything: clients, bookings, invoices. No lock-in, no questions asked.
Your next week, already organised
Set up your workspace in five minutes. No card, no lock-in.